I. INTRODUCTION

Europe of Sovereign Nations (ESN) Group in the European Parliament has decided to open the

procedure for filling 1 post of Administrator (AD 6) as temporary agent for its Secretariat in

Brussels. In response to growing centralization within the EU, the ESN Group has been formed

in the European Parliament to reclaim the power and independence of its member states. ESN

is a newly founded political group that consists of 25 parliamentarians from Germany, Poland,

Bulgaria, France, Lithuania, Slovakia, the Czech Republic, and Hungary. Our goal is to restore

sovereignty and self-determination to European nations.

II. JOB DESCRIPTION

The Administrator advising on Human Resources fulfils a supranational function within the

ESN Group Secretariat and carries out, the following functions and duties:

- Coordinate and manage recruitment processes for staff, contract agents, and trainees.

- Draft job descriptions, vacancy notices, and selection criteria in line with ESN’s needs.

- Organize competitions, interviews and candidate assessments.

- Ensure a fair and transparent selection process that aligns with European Parliament

regulations.

- Oversee onboarding and integration of new employees, ensuring a smooth transition into

ESN’s political and administrative environment

- Leave/holiday management of ESN staff.

- Oversee mission documentation of ESN staff (including organisation of external ESN Group

missions/study days/bureau away days etc).

- Act as the first point of contact for staff regarding HR policies, working conditions, and

employment rights.

- Provide guidance and support on workplace issues, career development, and well-being.

- Liaise with the European Parliament’s administration on contract renewals, promotions, and

terminations.

- Liaise with the European Parliament’s HR services to ensure compliance with institutional

rules.

- Support senior management in staff planning, restructuring, and HR strategy.

- Organize internal communication on HR matters, such as policy changes and staff updates.

The post of Human Resources Officer requires significant availability (frequent meetings,

irregular working hours), flexibility, good judgment, a methodical approach, discretion,

adaptability to varying workloads, and the ability to work effectively in an international team.

Suitable candidates must, among other things, be capable of addressing a wide range of issues

and responding swiftly to changing circumstances. Excellent oral and written communication

skills, computer proficiency, and data analysis capabilities are essential for the proper execution

of the aforementioned duties. Additionally, candidates should understand and stay up-to-date

with digital technologies relevant to the services provided, collaborate digitally, and manage

data and digital content while maintaining accuracy, validity, availability, and accessibility.

Frequent travel outside the place of work is required, in particular several days per month in

Strasbourg during the plenary session.

Before applying for the above post, please read the notice of recruitment carefully. It contains

details of the conditions to be met and the selection procedure itself.

III. CONDITIONS FOR ADMISSION

The selection procedure is open to candidates who fulfil the following conditions by the closing

date for applications.

GENERAL CONDITIONS

Candidates must fulfil the following conditions (art. 12(2) of the CEOS):

o be a national of one of the Member States of the European Union;

o enjoy their full rights as a citizen (have no criminal record);

o have fulfilled any obligations imposed by the laws concerning military service

o meet the character requirements for the duties involved.

SPECIAL CONDITIONS

Candidates must have (in accordance with the terms of article 5 of the Staff Regulations):

i) a level of education which corresponds to completed university studies of at least three

years attested by a diploma, or

ii) where justified in the interest of the service, professional training of an equivalent

level;

Additional professional experience required:

o The candidate must have relevant professional experience of 2 years or professional

experience of at least 4 years.

Knowledge of languages:

o Thorough knowledge of Estonian language.

o A very good knowledge of English language (C1).

Further desired knowledge:

o Knowledge of other European Union languages is considered an asset;

o Good knowledge of the functioning of the European Union Institutions and of the political

systems within the European Union;

o Proven ability to carry out conceptual analytical work;

o Knowledge of the political activities of the ESN Group and its Members;

o Knowledge of the HR processes in the political groups of the European Parliament.

Equal opportunities

The ESN Group maintains an equal opportunities policy.

HOW TO APPLY?

Candidates wishing to apply for this position are required to send:

o A motivation letter (specifying the number of the competition)

o Curriculum Vitae (in Europass format)

o Supporting documents (documents explained in detail in the next section)

Candidates must provide the Selection Committee with all the information and documents it

needs to verify the accuracy of the information given on the application form. Qualifications,

professional experience as well as linguistic knowledge must be set out in detail in the CV and

must be accompanied by supporting documents. Please note that the Selection Committee will

base its decisions solely on the information given on the application file and substantiated by the

supporting documents attached to it. The qualifications and professional experience which are

not proved by supporting document(s) will not be taken into account. The supporting documents

must show that the candidate meets the special conditions governing admission to the selection

procedure, to enable the Selection Board to verify the claims made in the application. If the

candidate fails to do so he/she can be disqualified.

SUPPORTING DOCUMENTS:

1. Proof of education: copies of education diploma(s);

2. Proof of professional experience: employment contracts (if applicable, both the initial

contract and additional clauses in case of a fixed-term contract) or certificates, letters or

attestations of appointment, indicating the exact nature of the activity performed and

clearly indicating the start and end dates of periods of professional experience. Please note

that the traineeships, even paid ones, are not taken into account as professional experience.

In the case of current professional activity, a copy of the most recent salary slip to enable

the Selection Committee to calculate the length of professional experience;

3. Proof of linguistic knowledge: (certificates and diplomas). All claims regarding the

candidate’s linguistic knowledge must be backed up by certificates and diplomas. In the

absence of such documents, candidates must clearly explain, on a separate sheet, how they

acquired this knowledge;

4. ID card or Passport

5. In the case of self-employed activity: tax forms, VAT forms, trade register, social

security documents, invoices, etc., to prove the professional experience;

For each abovementioned point the candidate shall send a single merged file of documents,

naming the document accordingly (example: 1. Proof of Education_Last name of the candidate).

Please note that any other format will not be considered and the candidature will be considered

invalid. Candidates are asked to number each page of the photocopied supporting documents. All

the supporting documents must be listed on a contents page giving a description of each document

and the corresponding page number(s).

Candidates with a physical disability should enclose with the application, on a separate sheet,

details of any arrangements they may consider necessary to help them take the tests, and to attach

supporting documents relative to the declared disability.

The duly completed application files must be sent by e-mail to the following address: esn-hr@

europarl.europa.eu

The email indicated by the candidate in the application will be the address used for all

correspondence relating to the selection procedure, including invitations to tests. It is the

candidate's responsibility to inform the Selection Board secretariat in writing to the

aforementioned address, and in good time, of any change in personal data and/or email.

Under no circumstances should candidates approach the Selection Board themselves, either

directly or indirectly concerning this recruitment. The Authority Authorised to Conclude Contracts

reserves the right to disqualify any candidate who disregards this instruction.

The ESN Group ensures that applicants' personal data are processed in line with Regulation (EU)

2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection

of natural persons with regard to the processing of personal data by the Union institutions, bodies,

offices and agencies and on the free movement of such data, particularly as regards their

confidentiality and security and repealing Regulation (EC) No 45/2001 and Decision N°

1247/2002/EC.

IV. ADMISSION TO THE SELECTION PROCEDURE AND THE TESTS

The selection procedure will be organised on the basis of qualifications and tests (written and

oral).

1. The Selection Committee will draw up a list of the candidates who have submitted applications

in the form required and by the closing date.

2. Candidates who:

o do not meet the conditions for admission and job requirements;

o do not duly complete the application file;

o do not attach the required supporting documents or remove/black out any content of

supporting documents, will be eliminated at this stage.

3. The Selection Committee will consider the applications, draw up the list of candidates who meet

the job requirements, and select, on the basis of previously established criteria, a maximum of 5

candidates whose qualifications and duly attested periods of professional experience best match

the tasks to be carried out, who will be admitted to the tests. It will base its decision on the

information given on the application and substantiated by the supporting documents attached.

4. Candidates will receive an e-mail informing them of the Selection Committee’s decision on

whether to admit them to the tests.

5. Selection Board may cancel the decision to admit an applicant, at any stage whatever in the

selection procedure, it finds that:

o the applicant does not meet one or more of the conditions governing admission to the

selection procedure;

o the claims made in the application are not substantiated by appropriate supporting

documents or prove to be inaccurate.

V. TESTS

Invitations to the tests will be sent by email. Candidates must therefore include an email

address with your application - failure to do so will result in exclusion from the competition.

Candidates are responsible for notifying the Selection Board's secretariat of any changes

in their particulars and/or address or email. The ESN Group cannot be held responsible for the

non-delivery of email.

The Selection Board may decide to disqualify any candidate whose behavior disrupts the running

of the tests. The tests will consist of a written and an oral part which aim at judging whether the

candidate fulfils the specific requirements for the job.

A. WRITTEN TESTS

Written tests will be held in English (Language 2).

Nature, duration and marking of the tests:

Test comprising a series of questions, to assess the candidate's knowledge of the European

Union, its institutions and policies and its cultural and social environment. Knowledge of the

ESN Group, its policies and representatives.

Duration of the test: 20 minutes Marking: 0

to 20 points.

Candidates scoring less than 10 will be eliminated.

Written test to examine knowledge in HR field

Duration of the test: 60 minutes

Marking: 0 to 30 points.

Candidates scoring less than 15 will be eliminated.

The tests will be marked in the above order. Only those candidates having obtained a minimum

of 30 points for the whole of the written tests and having obtained the minimum mark for each

individual test will be admitted to the oral tests.

B. ORAL TESTS

The oral tests will be held in English language and any other languages the candidate mentioned

in the CV.

Nature, duration and marking of the tests:

Interview with the Selection Board to assess the general education and knowledge, particularly

of European Union affairs and of ESN group activities, of the candidate, his/her ability to

express him/herself.

Duration of the test: maximum 20 minutes

Marking: 30 points

Conversation with the Selection Board to test knowledge of languages of the European Union.

Duration of the test: maximum 10 minutes

Marking: 10 points

VI. INCLUSION ON THE LIST OF SUITABLE CANDIDATES

The Selection Board will establish a list of suitable candidates from amongst those who have

obtained at least 60% of the points for the whole of the tests (written and oral combined) and

have obtained the minimum mark required for each of them. The 3 best-scored candidates shall

be shortlisted in order of merit. Inclusion of a candidate’s name on the list of suitable candidates

does not constitute either a right to, or a guarantee of recruitment.

VII. CONDITIONS OF RECRUITMENT

The European Parliament reserves the right to verify the authenticity of the documents provided

by successful candidates, either internally or through external services. In addition, as part of a

financial control, successful candidates may be asked to provide the original of these documents

or a certified true copy.

Candidates included on the list of suitable candidates will be eligible to be recruited as the need

arises in the ESN Group. Recruitment will be at grade AD 6 and one post is to be filled in. The

list of suitable candidates will have an initial validity of two years. It can be extended. If so, the

candidates on the list will be duly informed. Short-listed candidates who are offered a job will in

due course be required to produce the originals of their diploma(s), degree(s) and employment

certificates for verification.

VIII. SALARY AND BENEFITS

Successful candidate(s) may be offered a contract as a temporary agent of the type 2(c) for an

indefinite period, in accordance with the Conditions of Employment of Other Servants of the

European Union (CEOS).

In addition to the basic salary, the following benefits apply:

o Sickness Insurance Scheme enabling access to care worldwide;

o EU Civil Service Pension rights after 10 years of service;

o Annual leave entitlement of at least 24 days;

o Additional specific allowances (e.g. expatriation, household, dependent child,

installation), depending on the personal family situation and the place of work.

IX. REQUESTS FOR REVIEW

The candidates can request a review of any decision taken by the selection board that determines

whether they can proceed to the next stage of the competition or are excluded. Candidates must

write an email to the ESN Group (esn-hr@europarl.europa.eu) within 10 calendar days of the

date on which the contested decision was communicated to them, the selection board will

analyse and decide on the request and the candidate will receive a reply as soon as possible.

Requests received after the deadline will not be taken into account.